The Italian Chamber of Commerce in Hong Kong and Macao will be holding its Annual General Meeting (AGM) on Tuesday, 19th March 2019 (“EAGM”) at 5:45 PM at 81/F, Intesa Sanpaolo Hong Kong Branch, International Commerce Centre (ICC), 1 Austin Rd W, West Kowloon, Hong Kong.
The schedule will be as follow:
5.45PM – 7PM: Italian Chamber EAGM
7PM – 9PM: Networking Cocktail
For those who won’t be able to attend, please find here below some useful information regarding the voting system:
Vote by Proxy
The procedure for the appointment of a proxy is as follows:
a) A Member who cannot attend the EAGM may appoint a proxy to attend at the EAGM and to vote on his or her behalf.
b) The Member who appoints the proxy (“Appointer”) must complete a proxy form indicating the name of the person who will be his or her proxy (“Proxy Holder”).
c) The Proxy Holder cannot hold more than 3 proxies including the proxy of the Appointer.
d) The Appointer shall complete, sign and date the proxy, transmit a soft copy to the Chamber and carry the original on the EAGM day (March 19th), together with their Identity Card.
e) A Proxy Holder need not be a Member, but a Member may not appoint, and may not be appointed, as a Proxy Holder if he or she is an unfinancial member, that is, a member who is not a duly paid-up Member of the Chamber as at 31 January 2019.
PLEASE NOTE: In deciding to appoint a Proxy Holder, the Appointer bears all risks related thereto as stipulated by Article 24(d) of the Articles of Associations, including, but not limited to, rejection of the proxy on the basis that the Proxy Holder has received more than three (3) proxies. Neither the SG, nor the Chamber, takes responsibility for the Proxy Holder’s failure to carry out his or her appointment at the EAGM. It is the responsibility of each Appointer to ensure that his or her proxy will be correctly utilized by his or her Proxy Holder.
Anticipatory Voting may be conducted until 5:30pm on 15 March 2019 by carrying out the following steps:
a) Mark the Anticipatory Ballot Paper with your voting choices.
b) Insert the Anticipatory Ballot in a plain envelope not bearing any marking or identification and seal the plain envelope.
c) Insert the plain envelope containing the Anticipatory Ballot in an outer envelope on which, in the top left corner, is typed or clearly written in capital letters your Member name, in the case of an individual member, or your Member name and name of the representative in the case of a corporate member
d) Address the Filled Outer Envelope to the Segretario Generale, the Italian Chamber of Commerce in Hong Kong and Macao, 19/F, 168 Queen’s Road Central, Hong Kong Upon completion of the above steps, you may either:
e) Put a stamp on the Filled Outer Envelope for sufficient postage for the Filled Outer Envelope to reach the office of the Chamber according to the place where it is posted, and post the Filled Outer Envelope in sufficient time for it to reach the Chamber by 5:30 pm on 15 March 2019.
f) Deliver the Filled Outer Envelope to the Chamber Address by hand during office hours, by 5:30pm on 15 March 2019
Any Anticipatory Ballot which does not comply with the above procedure shall be invalid. If more than one Anticipatory Ballot is received from the same Member with the same voting number, all such Anticipatory Ballots shall be invalidated and remain uncounted. If more than one Anticipatory Ballot is received with the same Member’s name but different voting numbers, only the Anticipatory Ballot with the correct voting number shall be valid and counted.
Members choosing to vote by Anticipatory Voting assume all risks related to Anticipatory Voting, including the risk that a candidate for whom they have voted may withdraw from the election process after the Anticipatory Voting has been conducted. Anticipatory Voting cannot be changed or withdrawn. Members who have voted by Anticipatory Voting are not permitted to vote in person or by proxy at the EAGM.
Should you require any additional information, please contact our office.
81/F, Intesa Sanpaolo Hong Kong Branch, International Commerce Centre (ICC), 1 Austin Rd W, West Kowloon, Hong Kong
March 19 2019, 5:45 pm - 9:00 pm